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Mutual Agreement Resignation Letter Sample

A mutual agreement resignation letter is a document signed by an employee and their employer when they have decided to end their working relationship by mutual agreement. This type of resignation letter is typically used when both parties agree that the employee should leave their position, but also want to ensure that the process is conducted in a professional and respectful manner.

If you find yourself in a situation where a mutual agreement resignation letter is required, it is important to understand the process and how to draft an appropriate document. In this article, we will provide you with a sample mutual agreement resignation letter and explain each section in detail.

Sample Mutual Agreement Resignation Letter

[Your Name]

[Your Address]

[Your City, State ZIP Code]

[Your Email Address]


[Employer’s Name]

[Employer’s Address]

[Employer’s City, State ZIP Code]

Dear [Employer’s Name],

Please accept this letter as mutual agreement to resign from my position as [Position] at [Company Name]. I understand that we have discussed this matter and have come to a mutual agreement that it is in the best interest of both parties for me to resign from my position.

As per our agreement, my last day of employment will be [Date], which gives ample time to transition my responsibilities to my successor. During this transition period, I will ensure that all my tasks are completed and that I provide detailed documentation to facilitate a smooth handover process.

I would like to express my gratitude for the opportunities that you and the company have provided me during my time here. I have learned a great deal and have grown tremendously in my profession. I appreciate your understanding and support during this transition period, and I will do everything in my power to ensure a seamless transition.

Please let me know if there is anything else I can do to assist you during this time. Thank you for your support and guidance, and I wish you and the company all the best moving forward.


[Your Name]

Explanation of the Sections in the Sample Mutual Agreement Resignation Letter


In the introduction, begin by addressing your employer and stating your intention to resign from your position. It’s important to be upfront and clear about your intentions.

Mutual Agreement

In this section, acknowledge that you and your employer have agreed to part ways and that the resignation is mutual. This demonstrates your professionalism and sets a positive tone for the rest of the letter.

Final Day of Employment

State the date of your final day of employment, which should be agreed upon by both parties. This allows for a smooth transition period and ensures that all your responsibilities are completed before your departure.

Transition Period

Acknowledge the importance of a smooth handover process, and assure your employer that you will do everything in your power to facilitate this. Also, offer to provide detailed documentation that can help your successor transition into the position easily.


Express your appreciation for the opportunities that you have been given and the support provided during your employment. This demonstrates your gratitude and leaves a positive impression on your employer.


In conclusion, thank your employer once more and offer to help in any way necessary during the transition process.

In summary, a mutual agreement resignation letter is an important document that should be drafted with care and professionalism. Ensure that you have agreed upon the terms with your employer before drafting the letter, and use the sample letter provided as a guide to ensure that you include all the necessary elements. With a well-written mutual agreement resignation letter, you can end your employment relationship positively and leave on a good note.